Evaluation documents that should be available during a site visit for programs that use electronic resident evaluation systems
The ACGME and the Council of Review Committee Chairs have clarified the expectations regarding information that should be available to site visitors during a site visit to enable them to verify the existence of a functioning evaluation process, including discussion of evaluations with residents/fellows. Evidence of this can be offered via either traditional paper-based evaluation forms or print-outs of electronic evaluations, including evidence that these evaluations were reviewed with the resident/fellow, such as the resident’s/fellow’s signature.
A growing number of programs/institutions use electronic evaluation systems or data management “suites” for collection, aggregation, and presentation of a variety of data related to the administration of residency/fellowship programs. If a program uses an electronic system, a paper record of the final evaluation conducted at completion of a resident’s/fellow’s training should also be retained. For residents/fellows with academic or other performance problems, there should be a hard-copy record to offer evidence of follow-up, including remediation, probation, non-renewal or dismissal.
Updated: March 11, 2015